Our competition runs nearly every weekend January through April, and inevitably, our events are threatened by winter weather. Given that our events are part of a tournament, with venue reservations made a year in advance and our staff coming in from throughout the region to make the show happen, it is next to impossible to reschedule our events. Therefore, we do not cancel for inclement weather, unless the venue itself physically cannot open. We encourage our competitors and patrons to exercise caution and good judgment when deciding to travel to our events.
We understand that this seems harsh and unreasonable, but we want you to understand that rescheduling our events is nearly impossible. We have to take into consideration: (1) scheduling availability for the 10 groups competing (because if fewer groups can attend on the rescheduled date, it defeats the purpose of rescheduling); (2) scheduling availability within our tournament (this event feeds into another event and cannot take place after the semifinals, nor can it take place on a weekend we already have an event scheduled in that region (because of production team availability), which is nearly impossible because our events take place nearly every weekend January through March; (3) scheduling availability of another regional venue of comparable size, when most venues this size book up at least a year in advance; (4) scheduling availability of our production team, including the Varsity Vocals producers (who are busy nearly every weekend leading up to semifinals producing our other events), five judges who are booked many months in advance, and a crew of qualified sound technicians, who are also very busy producing our other events as well as events locally and regionally; and (5) affordability of such an endeavor, after losing funds for canceling the first event, essentially doubling production costs.
It is our responsibility and obligation to provide the ICCA and ICHSA experience to our competitors and patrons, as promised, whenever possible. Your choice to travel to attend or participate in an event is your own, and if you opt not to, we will do whatever we can to make that decision as comfortable as possible for you.
Because our tournament is at capacity, it is rare that we are able to schedule competitors into another event. However, we are happy to refund their entry fee and will welcome their application next season.
In our 20 years of producing this tournament, we have absolutely canceled events when conditions truly necessitated it. If we do need to cancel an event, ticket holders and competitors will be notified and refunded immediately.